Hi all,
I was hoping we could figure something out for contacting prize distributors this year. Last year, we had everyone send me a private message indicating what prize they wanted, and their address...
The issue was that 90 percent of people did not send me an email. I sent about a thousand emails asking people for their address, and trying to sort out what prize they wanted.
We discussed having people submit their address with their submission this year...i.e. if their address was not included in their answer to the trivia contest, then they would not be considered to have followed the rules.
I don't think I can do it the way I did last year....it was the coordinating of prize choices that was the big concern. So I was hoping that we could have a few things change this year:
1. People submit their full name, email, and address with their entry...if one or two do not, it's not the end of the world, but I can't track down everyone again - I just about burnt out last time. Most of the time, I had to tell people they won. The email is for those prizes that are sent out electronically.
2. Reduce the frequency of prize choices...if we're having a first, second, and third place in contests, then the prizes should reflect that, and show the different value...i.e. first place wins a $50 gc, second a $25, and third an envelope of blanks...A lot of time was spent last year going back and forth with people only to hear that "whatever B chooses, send me the other"...most of the time, neither cared which one they won. If they do, they can swap later!
3. Choice: Perhaps the way to fix this is to have the person in charge of the contest forward the address of the winner to the donating member, and I'll take care of the sponsors? I dont think this is necessary..
The other option is to have the prize coordinator send me the name of the winner and their address, and the member name of the donator. I spent a lot of time last year going back into posts to find out who was donating a prize, because I was told 'Jimmy X won the box of blanks"
I don't know; perhaps I'm being lazy this morning, but I've already been told by my fiance that I'm spending too much time on the computer canvassing for prizes; I've been given "the look" already! :wink:
Does this sound feasible? I don't mind doing 90 percent of the work; I just dont' want to have to track down winners to get their addresses. If the address is sent to me with the name of the winner, and the prize they won, I'll save me hours of tracking down winners.
I was hoping we could figure something out for contacting prize distributors this year. Last year, we had everyone send me a private message indicating what prize they wanted, and their address...
The issue was that 90 percent of people did not send me an email. I sent about a thousand emails asking people for their address, and trying to sort out what prize they wanted.
We discussed having people submit their address with their submission this year...i.e. if their address was not included in their answer to the trivia contest, then they would not be considered to have followed the rules.
I don't think I can do it the way I did last year....it was the coordinating of prize choices that was the big concern. So I was hoping that we could have a few things change this year:
1. People submit their full name, email, and address with their entry...if one or two do not, it's not the end of the world, but I can't track down everyone again - I just about burnt out last time. Most of the time, I had to tell people they won. The email is for those prizes that are sent out electronically.
2. Reduce the frequency of prize choices...if we're having a first, second, and third place in contests, then the prizes should reflect that, and show the different value...i.e. first place wins a $50 gc, second a $25, and third an envelope of blanks...A lot of time was spent last year going back and forth with people only to hear that "whatever B chooses, send me the other"...most of the time, neither cared which one they won. If they do, they can swap later!
3. Choice: Perhaps the way to fix this is to have the person in charge of the contest forward the address of the winner to the donating member, and I'll take care of the sponsors? I dont think this is necessary..
The other option is to have the prize coordinator send me the name of the winner and their address, and the member name of the donator. I spent a lot of time last year going back into posts to find out who was donating a prize, because I was told 'Jimmy X won the box of blanks"
I don't know; perhaps I'm being lazy this morning, but I've already been told by my fiance that I'm spending too much time on the computer canvassing for prizes; I've been given "the look" already! :wink:
Does this sound feasible? I don't mind doing 90 percent of the work; I just dont' want to have to track down winners to get their addresses. If the address is sent to me with the name of the winner, and the prize they won, I'll save me hours of tracking down winners.
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