A humble request for our IAP vendors

[Carl Fisher]

I have zero complaints about our vendors and rate nearly every one I've dealt with among the best vendors in any industry. :good:

Now that that's said I do have a minor request for those who don't already do this. Could you please try to include basic payment information on your receipts or packing slips? A simple Visa +last 4 or PayPal, or whatever would work.

I know it's my own fault for not entering this stuff in the day I make the order, but as I go through my last year of receipts, about 50% of my IAP vendor receipts have no way for me to tell how I paid them. I have to go back through all of my various credit card statements, paypal history, bank statements, etc.. to find the transaction.

I'm not ranting, I'm not complaining, I just figured it may help others besides myself when it comes to accounting time :biggrin:

Respectfully submitted.

 

[ed4copies]

Hey Carl!!

I would think Exotics is not alone in the way our software works, so I hope folks will not scream "advertising" because this is the only site that I KNOW how it works:

At the bottom left of the page is a section called "account maintenance". By clicking on that, you have access to ALL of your orders. You will have to open each order, individually to see the detail.

If it were me figuring my yearly costs, I would print each one and staple them together, then run a total and attach that.

Now, it is very possible that this will not show your credit card number. As you know, many people are concerned about identity theft and credit card number theft. So, to avoid any potential liability in that regard, we never see your credit card number and none of that number is stored on our site.

Again, my strategy (as a pen maker) would be to compare the pack of invoices against the credit card by date and amount of transaction.

As a suggestion, I only use one credit card for my "pen expenses". The invoices will say "PayPal" or "credit card".

Again, I believe our software is NOT unique. I suspect nearly every vendor stores your transactions where you can find and print them.

Call in orders will not be shown---there is no mechanism for entering them, in your name.

 

[Carl Fisher]

Hey Ed. Definitely good information all around.

I've actually made PDF versions of all of the trackable invoices from "My Account" from all of the vendors that I could get such information. Unfortunately there are several that don't show the payment method and a few that show even less on the online orders 2 of them are actually big name companies (non IAP vendors) which is even more frustrating.

I know my store software only stores the last 4 of the credit card, but no other information. It's basically a reference field that I'm able to include in my invoice configuration.

Hopefully for 2013 I can get a credit card specifically in the business name not worry about it.